Office and Billing Coordinator

Designsensory is a leading branding, advertising and digital agency. We combine strategy, content, design and technology to help organizations create memorable branding and advertising. Our original and award-winning work has helped build and grow brands since 2001.

Designsensory seeks qualified candidates for our office and billing coordinator role. This is an entry level position assisting the business operations and business development teams.

The ideal applicant must possess outstanding verbal and written communication skills and be dependable, responsible, organized, detail-oriented, professional, highly motivated and possess an ability to work well under pressure.

Job responsibilities will include, but not be limited to:

  • Assist media team with media billing including responding to and resolving billing inquiries and creating and processing client invoices

  • Schedule interviews and handle communication with applicants and new hires

  • Coordinate internal copying and assembly of documents (new hire packets, company handbook, etc.)

  • Prepare new hire desk space and office supplies

  • Welcoming client visitors

  • Answer phones from external and prospective clients and vendors, fielding questions about Designsensory

  • Schedule meetings and conference rooms; set up rooms and equipment for meetings

  • Collect, sort and distribute incoming mail

  • Daily housekeeping includes lunch room coffee station upkeep, spot clean and refill supplies as needed throughout the facility

  • Miscellaneous office tasks including but not limited to: post office, lunch pick up for meetings FedEx drop off, etc.

Minimum Qualification:

  • Relevant work experience

  • Exceptional skills in writing, editing and verbal communications

  • Excellent interpersonal, organizational, and analytical skills

  • Proficiency with Excel, Word, PowerPoint and Internet

  • Marketing or accounting experience

Preferred Qualifications:

  • Bachelor’s degree

  • Agency experience

This is a full-time position. Telecommuter and part-time applications will not be accepted. Salary range is $28,000 - $35,000 commiserate with experience.

We are a growing, highly-awarded and passionate firm, and our account managers are a vital component of our team. Designsensory offers benefits including health care, vision plan, retirement plan, paid family leave, combined paid time off, holidays and competitive wages.

Apply for this position online by clicking here.